Car Rental Agreement

CAR HIRE TERMS AND CONDITIONS

  1. Agreement Overview

1.1. These Terms and Conditions (“Agreement”) is between Kofi Travel Safaris Limited (“Company”) and the customer (“Customer”) for the rental of self-drive cars (“Vehicle”) owned by the Company.

1.2. By renting a Vehicle from Kofi Travel Safaris Limited, the Customer agrees to abide by the terms outlined in this Agreement.

 

  1. Rental Requirements

2.1. The Customer must be at least 18 years of age and possess a valid driver’s license.

2.2. The Customer must provide a valid credit card for payment and security deposit purposes.

 

  1. Rental Period

3.1. The rental period begins on ………………………………. And ends on …………………………………………………….

3.2. Any extension of the rental period must be approved by the Company in advance and may be subject to additional charges.

 

  1. Vehicle Condition

4.1. The Customer agrees to return the Vehicle in the same condition as it was received, except for normal wear and tear.

4.2. The Customer is responsible for any damage to the Vehicle during the rental period, including damage caused by negligence or misuse.

 

  1. Deposit and Fees

5.1. A booking fee of 40% of the total rental cost is required on receipt of the invoice and a balance of 60% is paid  two weeks before the trip to secure the reservation. This fee is non-refundable.

5.2. A refundable deposit of $500 is required at the time of vehicle pickup to ensure the Vehicle is returned in the same condition. The deposit will be refunded to the Customer upon satisfactory inspection of the Vehicle after the trip and if it has no defects.

 

  1. Payment

6.1. The Customer agrees to pay the rental fee, any additional charges, and applicable taxes as outlined in the rental agreement.

6.2. Payment is due in full at the beginning of the rental period unless otherwise agreed upon by the Company.

 

  1. Cancellation Policy

7.1. Cancellations made within 48 hours of the scheduled pickup time may be subject to a cancellation fee.

7.2. Cancellations made more than 48 hours in advance may be eligible for a refund, minus any applicable fees.

 

  1. Insurance

8.1. The Company provides comprehensive insurance coverage for the rented Vehicle.

8.2. The Customer is responsible for ensuring they have appropriate travel insurance coverage for the duration of their trip.

 

  1. Maintenance and Repairs

9.1. The Company agrees to provide a well-maintained Vehicle for the duration of the rental period.

9.2. The Customer must report any mechanical issues or damages to the Vehicle promptly to the Company.

 

  1. Governing Law

10.1. This Agreement shall be governed by and construed per the laws of the country of hire (Uganda, Kenya, Tanzania, Rwanda).

  1. Termination

11.1. The Company reserves the right to terminate this Agreement and repossess the Vehicle at any time if the Customer violates any terms outlined herein.

 

  1. Miscellaneous

12.1. Any modifications to this Agreement must be made in writing and signed by both parties.

12.2. This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements and understandings, whether written or oral.

Signature

By signing below, the Customer acknowledges that they have read and understood the terms and conditions outlined in this Agreement and agree to abide by them.

Customer’s Signature: _______________________ Date: _______________

Kofi Travel Safaris Limited Representative’s Signature: _______________________ Date: _______________